In this episode of the Well-Oiled Operations™ podcast, Stacy dives into the essential strategy of finding your ideal executive assistant to accelerate business growth. She emphasizes the transformative power of freeing business owners from mundane tasks, allowing them to focus on high-revenue-generating activities that drive productivity and growth. Stacy guides listeners through identifying their most valuable asset — themselves — and highlights the importance of support through a skilled executive assistant. She unpacks the critical responsibilities of this role and explains how it can propel your business forward, even if you initially feel it’s out of reach financially. With a clear, structured approach to hiring and delegation, Stacy outlines each step to find the perfect assistant, from crafting a job description to ensuring a smooth integration. 

Also in this episode: 

• An EA significantly improves efficiency by managing administrative tasks and gatekeeping to optimize the executive's time. 

• Use a sample project to evaluate candidates' skills, ensuring that you're selecting the right person for the job. 

• Building systems and hiring support roles are vital for running a business that does not heavily rely on the owner's involvement

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In this episode of the Well-Oiled Operations™ podcast, Stacy reveals what sets ultra-productive leaders apart, sharing five transformative strategies that help entrepreneurs streamline operations, boost revenue, and achieve balanced lifestyles. Her approach underscores that true productivity stems from working smarter and with clear intent, not just harder. Stacy covers essential techniques like prioritizing high-impact tasks using tools such as the Eisenhower Matrix and the Pareto Principle, differentiating meaningful productivity from mere busyness, and mastering strategic delegation. By conducting time audits and setting measurable goals, leaders can foster an environment that enhances both individual productivity and overall team efficiency.

Also in this episode: 

• Hyper focus, create distraction-free environments and utilize time-blocking to ensure concentrated and effective work sessions.

• Develop the expertise to effectively delegate tasks, allowing you to focus on high-level strategies while empowering your team.

• Use strategies like the Eisenhower Matrix and the Pareto Principle to focus on high-impact tasks that drive business forward.

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In this episode of the Well-Oiled Operations™ podcast, Stacy guides business owners on the transition to true leadership by transforming how they manage time and resources. With her actionable strategies, Stacy empowers listeners to build a self-running business model that operates efficiently and profitably. Whether you’re running a thriving medical practice or a dynamic arts studio, her insights are invaluable for boosting profit margins, enhancing team performance, and recognizing when it’s time to step back from daily operations. Stacy dives into the core principles of Well Oiled Operations, emphasizing the vital difference between sustaining and scaling a business. She sheds light on the common but costly mistake of attempting to scale a flawed system, which only magnifies existing issues, and provides the tools to avoid it.. 

Also in this episode: 

• Building a team of revenue-generators ensures that investments in staffing contribute directly to business growth.

• Systematizing operations aids scalability and leads to increased time and financial freedom.

• Transitioning from an operator to an owner mindset is essential for creating a business that functions independently.

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In this episode of the Well-Oiled Operations™ podcast, Stacy sits down with Fawn Weaver, the visionary behind Uncle Nearest, the fastest-growing whiskey brand in America. Fawn shares her inspiring journey from the initial idea to leading a billion-dollar business, all while honoring and preserving the legacy of Nearest Green, the first known African American master distiller. Fawn discusses her approach to building a lasting legacy, the significance of owning your business property for sustainable growth, and her strategies for staying focused on her brand’s strengths without being influenced by competitors.

Also in this episode: 

• The success of Uncle Nearest is attributed significantly to its strategic focus on product excellence, resulting in it being recognized as the most awarded bourbon globally.

• A critical factor in building lasting business success is owning the land where your operation is based, allowing greater control and facilitating sustainable growth.

• Fawn reveals her approach to competition, focusing on enhancing her brand's strengths rather than being swayed by the strategies of other companies in the industry.

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In this episode of the Well-Oiled Operations™ podcast, Stacy dives deep into principles for success that make business growth inevitable, emphasizing the power of transforming operational strategies and building a resilient mindset. She unveils 20 transformative principles designed to help business owners reach their goals, minimize workload dependencies, and maximize profit margins. Stacy highlights the importance of surrounding yourself with a supportive network, managing time effectively, and staying adaptable and innovative. 

Also in this episode: 

• Be open to change and innovation. Rapid and calculated decision-making is crucial for business longevity and staying relevant.

• Cultivate positivity and resilience in the face of adversity, focusing on solutions rather than problems.

• Understanding your business's financials is fundamental. Effective money management and profit-focused strategies ensure sustainable growth.

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In this episode of the Well-Oiled Operations™ podcast, Stacy is joined by Jennifer Spivak from The Ad Girls Agency to explore the complexities and opportunities of running successful Facebook ads and Instagram ad campaigns. Together, they debunk the common misconception many small business owners have—that social media advertising is too costly or ineffective. When used correctly, these ads can target a precise audience, offer cost-effective budgeting, and deliver measurable, positive returns on investment. Jennifer shares her expert insights on when it’s the right time for businesses to start running ads and emphasizes the importance of having a tested product or offer before investing in paid traffic. 

Also in this episode: 

• Key metrics beyond basic click-through rates, such as return on ad spend (ROAS), and highlights the importance of engaging creative content in driving successful ad campaigns.

• Have marketing funds you’re prepared to lose without sacrificing essentials; see it as an investment in testing and learning.

• Focus on creating unique and compelling ad copy and visuals to keep ad costs down by ensuring high engagement rates.

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In this episode of the Well-Oiled Operations™ podcast, Stacy dives into the five essential systems every business needs to operate smoothly and profitably. Highlighting the staggering fact that 90% of startups fail within the first few years, Stacy stresses the importance of streamlined systems to minimize risk and ensure long-term success. She offers a detailed breakdown of operational excellence, covering everything from marketing and sales to customer success and team performance. Stacy emphasizes the significance of a robust back-end system for flawless customer onboarding and retention, noting the importance of making a strong first impression and automating processes for consistent, high-quality results. She then delves into the power of a reliable marketing machine system, crucial for generating daily leads and converting them into loyal customers.

Also in this episode: 

• Focus on creating a seamless onboarding process that delivers exceptional product or service experience.

• Develop a robust marketing funnel that generates new leads and customer engagements every day.

• Equip your team with effective sales scripts and training to convert potential leads into loyal customers.

Work with Stacy Tuschl:

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In this episode of the Well-Oiled Operations™ podcast, Stacy and guest Tara Zirker explore the lucrative world of Facebook and Instagram Ads and how they can be transformative for business growth. They unpack everything you need to know about leveraging these powerful platforms to boost your ROI and scale your business effectively. Zirker kicks off by breaking down who should consider running ads, highlighting that both new and established businesses stand to benefit. She debunks common misconceptions about ad budgets, advising that while larger budgets offer more flexibility, you can start seeing results with as little as $500 to $1,000 per month. The episode covers everything from optimizing targeting strategies to avoiding common pitfalls and underscores the crucial role of retargeting in maximizing conversions.

Also in this episode: 

• Conversion ads are crucial for achieving tangible results like leads and sales, as opposed to traffic ads or boosted posts which have lower ROI. 

• Use broad targeting initially and refine your audience based on data to ensure you're reaching high-intent individuals. 

• Retargeting helps keep your brand in front of potential customers, increasing the likelihood of conversions.

Work with Stacy Tuschl:

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In this episode of the Well-Oiled Operations™ podcast, Stacy reveals how to create efficient business operations by turning a chaotic, small-scale business into a well-oiled machine using robust systems. She explains why many business owners delay this crucial step—whether due to fear of losing control or feeling overwhelmed—and offers a clear, actionable guide to overcoming these obstacles. Stacy outlines four key steps for setting up scalable, efficient systems, highlighting the importance of documenting, testing, and refining processes to eliminate frustration, improve consistency, and ensure smooth operations even during staff absences or turnover.

Also in this episode: 

• Identify pain points, start by pinpointing the key areas causing the most frustration and financial loss in your business operations. Addressing these issues first creates a solid foundation for building effective systems.

• Have someone other than the system’s creator test it to uncover gaps or blind spots caused by the "curse of knowledge." Regularly reassess and update the system to improve efficiency and adapt to new challenges or technological advancements.

• Ensure Continuity and Consistency by implementing robust systems guarantees smooth business operations, fostering a stress-free environment for both employees and management while ensuring consistency and reliability.

Work with Stacy Tuschl:

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In this episode of the Well-Oiled Operations™ podcast, Stacy dives into the concepts of mindset, marketing, and systems that drive business success. She reveals the importance of stepping back from day-to-day operations to maintain a high-level visionary approach. Stacy elaborates on how her mindset, quick action-taking, marketing prowess, and hard-earned sales skills contributed to her business success. She emphasizes that ongoing personal and business development, consistent effort, and learning from failures are crucial for sustained business growth.

Also in this episode:

• Stacy underscores the power of a strong mindset and confidence in driving business success, urging entrepreneurs to believe in their business ideas despite initial setbacks.

• Effective integration of marketing and sales skills is critical, and it's necessary to excel in both to drive growth.

• Consistent efforts and unwavering commitment are essential for overcoming business challenges and achieving long-term success.

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In this episode of the Well-Oiled Operations™ podcast, Stacy delves into the essential topic of the millionaire mindset with acclaimed author Jen Sincero. Jen shares her transformative journey from living in a garage to becoming a bestselling author and successful entrepreneur. They explore how the right mindset is pivotal for financial success and how business owners can overcome mental barriers to achieve greater profitability and personal wealth. Jen and Stacy discuss practical strategies for mastering wealth consciousness, addressing the challenges of limiting beliefs, and embracing authenticity to build a thriving brand. Jen also provides valuable insights into daily habits that sustain a positive mindset and highlights the importance of pushing through fear to reach new levels of success.

Also in this episode: 

• Authenticity differentiates you in a crowded market and resonates deeply with your audience.

• Practicing daily routines that bolster a wealth mindset, such as reading, meditation, and exercising, maintains a positive outlook and drives financial success.

• Doing something that scares you every day significantly accelerates your growth and success. Pushing through fear is essential to breaking through financial and personal barriers.

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